Uni-Assist Step-by-Step Portal Walkthrough & Document Upload

Executive Summary: How Uni-Assist Works

When you apply to a university that uses Uni-Assist, you do NOT apply on the university's website. You apply through Uni-Assist's central portal: my.uni-assist.de.

┌────────────────────────────────────────────────────────────────────────┐
│ UNI-ASSIST PROCESS AT A GLANCE │
├───────────────────┬────────────────────────────────────────────────────┤
│ Application Portal│ **my.uni-assist.de** │
├───────────────────┼────────────────────────────────────────────────────┤
│ Standard Fees │ **€75** for 1st university + **€30** per extra uni │
├───────────────────┼────────────────────────────────────────────────────┤
│ Processing Time │ **4 to 8 weeks** (Must submit 8 weeks before deadline)│
├───────────────────┼────────────────────────────────────────────────────┤
│ Accepted File Type│ **High-resolution PDF only** (Max 10 MB per file) │
├───────────────────┼────────────────────────────────────────────────────┤
│ Output Result │ **VPD Certificate** or **Direct Forwarding** │
└───────────────────┴────────────────────────────────────────────────────┘

💡 Core Rule: You only need to upload your academic certificates (10th, 12th, B.Tech marksheet, IELTS, APS) ONCE to your Uni-Assist account. The same uploaded vault is attached to all universities you apply to!

Step-by-Step Portal Walkthrough (6 Steps)

┌───────────┐ ┌───────────┐ ┌───────────┐ ┌───────────┐ ┌───────────┐ ┌───────────┐
│ STEP 1 │ │ STEP 2 │ │ STEP 3 │ │ STEP 4 │ │ STEP 5 │ │ STEP 6 │
│ CREATE │───>│ FILL BASIC│───>│ SEARCH & │───>│ UPLOAD │───>│ PAY FEES │───>│ TRACK IN │
│ MY ASSIST │ │ EDUCATIONAL│ │ SELECT │ │ ALL PDF │ │ (€75 + €30│ │ MY INBOX │
│ ACCOUNT │ │ PROFILE │ │ COURSES │ │ DOCUMENTS │ │ VIA CARD) │ │ STATUS │
└───────────┘ └───────────┘ └───────────┘ └───────────┘ └───────────┘ └───────────┘

Step 1: Create Your Account on my.uni-assist.de

• Visit my.uni-assist.de and register using your official email address.
• You will be assigned a unique Applicant ID Number (e.g. 2026-123456). Save this number!

Step 2: Fill Your Educational Profile

Fill out your personal details and academic background:

• School Leaving Certificate: Enter your Class 10 & 12 board exam details (CBSE/ICSE/State Board).
• Higher Education: Enter your Indian Bachelor's degree details (B.Tech / B.E. / B.Sc / B.Com), university name, and graduation year.

Step 3: Search & Select Courses

Use the course search filter:

• Select Intake: Winter Semester 2026/2027.
• Filter by University (e.g. TU Berlin, FAU Erlangen, RWTH Aachen).
• Click "Create application" for each program. Selected programs move into your Application Selection Box.

Step 4: Upload PDF Documents (The Document Vault)

Go to the "My Documents" tab. Upload clear, color PDF scans of all required documents:

Document Category	File Naming Convention Example	Special Instructions
APS Certificate	APS_Certificate_FirstName_LastName.pdf	Mandatory for Indian students (APS Certificate Guide)
Bachelor Degree / Provisional	Bachelor_Degree_Certificate.pdf	Clean color scan of original
Consolidated Marksheet	Semester_Transcripts_1to8.pdf	All 8 semester marksheets merged into 1 PDF
English Language Score	IELTS_Academic_Scorecard.pdf	Must include TRF Number (English Language Tests)
Academic SOP	SOP_TUBerlin_MS_CS.pdf	Course-specific Statement of Purpose
Europass CV	Europass_CV_FirstName.pdf	Tabular format (Sop Europass Cv Guide)
Passport Copy	Passport_Front_Back.pdf	First and last page of Indian Passport

Step 5: Pay Application Fees

Uni-Assist charges an evaluation handling fee:

• 1st Application: €75 (~₹6,800 INR).
• Each Additional Application: €30 (~₹2,700 INR).
• Example: Applying to 4 universities costs €75 + €30 + €30 + €30 = €165 (~₹14,800 INR).

Best Payment Method: Use an international Credit Card / Debit Card (Visa or Mastercard) with 3D Secure enabled. Payment is processed instantly! If you pay via bank wire transfer, it takes 10 to 14 days for Uni-Assist to match your transfer, risking missed deadlines.

Step 6: Track Status in "My Inbox"

After payment, your status changes in the portal:

┌────────────────────────────────────────────────────────────────────────┐
│ UNI-ASSIST STATUS MESSAGES │
├───────────────────┬────────────────────────────────────────────────────┤
│ Status │ What It Means │
├───────────────────┼────────────────────────────────────────────────────┤
│ **Payment Recd** │ Money cleared; application queued for review. │
├───────────────────┼────────────────────────────────────────────────────┤
│ **In Progress** │ Evaluation officer is reviewing your credentials. │
├───────────────────┼────────────────────────────────────────────────────┤
│ **Forwarded** │ ✅ QUALIFIED! Credentials forwarded to University. │
├───────────────────┼────────────────────────────────────────────────────┤
│ **VPD Issued** │ ✅ VPD PDF generated! Download from "My Inbox". │
├───────────────────┼────────────────────────────────────────────────────┤
│ **Defective** │ 🔴 Missing document or stamp. Fix before deadline! │
└───────────────────┴────────────────────────────────────────────────────┘

The Single PDF Merge Rule

Never upload 8 separate PDF files for 8 semesters of marks! Merge all 8 semester marksheets into one single PDF file (Semester_Transcripts_1to8.pdf). Evaluation officers reject cluttered uploads.

The Personal IBAN Matching Rule (If Paying via Bank Transfer)

If you pay fees via international bank transfer instead of a credit card, Uni-Assist assigns a Personal IBAN on your account overview screen. You MUST include your Applicant ID Number in the transfer reference note, or your money will be lost in Uni-Assist's general pool!

Check Program-Specific Questions

Certain universities require you to answer online questionnaires inside Uni-Assist (e.g. "List the number of ECTS credits you completed in Theoretical Computer Science"). If you leave these answers blank, the application will not be processed.

Downloading the VPD PDF for Direct Portals

If applying via the VPD Procedure (Route 2: Uni Assist Manual):

• Uni-Assist does NOT forward your file to the university.
• Uni-Assist issues a 1-page VPD Certificate PDF in your "My Inbox".
• You MUST download this VPD PDF and upload it directly to the university's portal (e.g. RWTH Aachen or TUM portal) before their official deadline!

** to see how to navigate university-specific portals (TUMonline and RWTH Online).